HAVANT & DISTRICT HOLIDAY VENTURE
Minutes of the Annual General Meeting held on
Wednesday 23rd March 2011 at Prospect School 7.30pm
- Welcome by Chairperson, Dee Humphris
Dee welcomed the parents, staff and committee members to the Annual General Meeting of HDHV 2011. Dee noted that an Attendance List was circulating the meeting and noted that a quorum of members was present.
Dee introduced herself as Chairperson, and Andy Dunn as treasurer, it was also noted that other committee members were not able to be present. Kelly Mace held position of secretary for the purposes of the meeting. - Present and Apologies
- Minutes and matters arising from AGM held on 27th March 2010
- Chairperson’s Annual Report, Playscheme 2010
- Treasurer’s Report
- Approval of Annual Accounts
- Election of Executive Committee
- The AGM closed at 7.55pm
Present: Dee Humphris (Chairperson), Andy Dunn (Treasurer) Kelly Mace, Joe Woolley, Az Wiffen, Shaun Kneller, Kelly Tennant, Marcus Sapio, Jade Kidd, Craig Winfield.
Apologies had been received from Mel Knibbs, Alison and Mark Creamer, Donna Hazel, Stacey Truscott, Betty Gavin, Ron Salmon.
There were no matters arising. It was proposed by Kelly Tennant and seconded by Aaron Wiffen that the minutes were an accurate record and should be accepted. This was agreed and carried.
Overview
2010 saw HDHV run another playscheme during the first 3 weeks of the summer holidays, the scheme was run for the second year from Prospect School and saw a total of 22 children attend the scheme including 4 for the first time. We also employed a total of 22 paid members of staff and involved 3 volunteers.
Activities
The programme of activities was varied with a good mixture of on and off site activities. We endeavoured to provide the maojority of new activities as we did in 2009 and I think we managed it.
The programme was well varied with a mixture of sport, art and outdoor activities.
I will now pass to Kelly who would like to share some of her views as one of the leaders into the programme of activities.
Overall the feedback received regarding the activities was very good from all age groups and abilities.
We also celebrated our 30th birthday during 2010 which I’m sure many of you attended the events we planned. A charity bike ride was arranged by Kelly Tennant and on a very wet day a group rode from Havant College to Old Portsmouth. We also had a birthday party at our AGM last year where many people involved with HDHV from the past and present attended to celebrate and share their memories.
We welcomed 2 new drivers to HDHV in 2010 Ron and Tony who fitted in immediately and did a wonderful job taking over where Keith and Sandy left off.
Looking forward to 2011
We hope to be able to run HDHV for 3 weeks during the summer of 2011 as usual and we have begun planning the programme with hopefully lots of new fun activities.
Currently we do not have enough money to run this year and are now completely dependent on charitable trusts and fundraising to secure funds. We hope to continue applying for money through any sources we can but if anyone has any ideas for events please speak to Kelly Mace afterwards.
Despite wide publicity our numbers have dropped in the past few years and therefore we plan to start an introduce a friend scheme giving every child who introduces a friend to HDHV the chance to enter our prize draw for a cash prize. More details will be sent out with children application forms in May.
I just wanted to say a quick word for Sandy, I’m sure all of you are aware that Sandy lost his fight with Cancer in October, Sandy loved HDHV and all the children and following the playscheme sent an email to thank everyone for their support and kindness during his visits to HDHV. We do plan to commemorate Sandy’s legacy during HDHV 2011.
Thank you’s
We have had support from some local agencies in 2010 to allow HDHV to run. We would like to thank Inspiring you Hampshire for their grant of £12,000 and Grassroots grants.
Leader’s Report given by Kelly Mace
Kelly offered an overview of the playscheme and the activities offered and ideas for 2011.
Andy made sure everyone present was able to see a copy of the accounts and the TAR and offered summary to the figures seen.
Actual income during the financial year November 2009 to October 2010 was £26,968 and actual expenditure was £20,073.
The net worth of HDHV at October 2010, being net assets minus liabilities, was £9,549 compare to £7,746 the year before.
Taking into account any debts, accruals, and prepayments, the 2010 play-scheme cost £19,943 to run, and generated income of £21,746. (Corresponding figures for the year before were £18,428 and £20,725.)
It was proposed by Joe Woolley and seconded by Aaron Wiffen that the annual accounts be approved. This was agreed and carried.
Dee informed everyone that the only new member standing for election was Donna Hazel. Dee informed everyone that the committee consisted of herself, Mel Knibbs, Andy Dunn, Donna Hazel, Mark & Alison Creamer and Kelly Mace (honory member). Everyone present voted in favour of re-electing the current committee, Marcus Sapio then proposed the re-election of the whole committee and Shaun Kneller seconded it. This was agreed and carried.
